Meeting planner for time zones
Add everyone's city, then pick a slot inside the yellow band: that is when all participants are at work.
Finding your time zone…
10:03 AM in Los Angeles, Friday, October 16, 2026
Shared working hours (9:00–18:00)
Planning a meeting
- Add a city or time zone for each participant.
- Mark the organizer's place as the reference (house icon): the timeline follows their day.
- Drag across the hours you want. Use the date arrows for another day.
- Send it: copy the link or add the event to a calendar.
Tips for meetings across time zones
- Check dates around March, April, October and November: countries change clocks on different days, so the usual gap can shift by an hour.
- Rotate early and late slots if a team regularly spans more than 8 hours.
- Write the time with the zone abbreviation and a link, so nobody converts by hand.
Questions and answers
How do I find a meeting time that suits everyone?
Add all participants' locations. The yellow band marks hours when everyone is between 9:00 and 18:00 local time; select the suggested time to use it.
What if working hours don't overlap?
The planner suggests the slot where most people are at work and nobody is asleep. For larger gaps, consider two sessions or rotating times.
Can I plan for a future date?
Yes. Use the date arrows or the calendar button; daylight saving changes on that date are applied automatically.
How do I send the invitation?
Use Google Calendar or download an .ics file for Outlook, Apple Calendar and others. The event is created in UTC, so every attendee sees it in their own time.